MOHAVE COUNTY BOARD OF SUPERVISORS MOHAVE COUNTY, KINGMAN, ARIZONA SPECIAL MEETING - APRIL 16, 2001 The Board of Supervisors of Mohave County met in Special Session this 16th day of April, 2001, at 9:30 AM. In attendance were Pete Byers, Chairman; Tom Sockwell and Buster Johnson, Members. The meeting was called to order by Chairman Byers, with the Invocation given by Deacon Phillip Wisely of St. Margaret Mary's Catholic Church, Bullhead City, followed by the Pledge of Allegiance led by Supervisor Johnson. The following Mohave County Elected Officials and Department Heads were also in attendance and addressed specific items as noted: Richard A. Skalicky, P.E., Interim County Manager; Deborah Herbert, Chief Civil Deputy County Attorney; Mike Matthews, Information Technology Director; Mike Hendrix, Acting Public Works Director; Linda Semm, Human Resources Officer; Duc Ma, Chief Finance Officer; Patty Mead, Health and Social Services Director; Bonnie Campbell, Library Director; Dana Hlavac, Public Defender; Rick Lewis, Court Administrator; Dave Seward, Procurement Manager; and Pat Chastain, Clerk of the Board. Motion was made by Supervisor Sockwell, seconded by Supervisor Johnson, and unanimously carried to call for an Executive Session to be held May 7, 2001, at 9:00 AM for discussion and consultation with legal counsel in accordance with A.R.S. 38-431.03 (A) (3) & (4) to discuss items noticed on the agenda with an asterisk. ITEM 2: The Board gave no Committee or Legislative reports. ITEM 3: Interim Manager Skalicky had nothing to report to the Board. ITEM 4: Motion was made by Supervisor Sockwell, seconded by Supervisor Johnson, and unanimously carried to approve the February 26 and 27, 2001, Board of Supervisors Meeting Minutes as most recently drafted. Chairman Byers now presented the 2000 Service Awards to the following employees: Marietta Green, Assessor's Office - 15 years; Theresa Perry, Assessor's Office - 15 years; Beverly Brooks, County Attorney's Office - 15 years; James Zack, County Attorney's Office - 15 years; Katie Blair, Human Resources Office - 15 years; George Lyman, Probation Department - 15 years; Robert Tinnell, Probation Department - 15 years; Billy Bass, Public Works/BM&G - 15 years; Philip Brock, Public Works/Road, - 15 years; Tommy Dollarhide, Public Works/Road - 15 years. Supervisor Sockwell presented the 2000 Service Awards to the following employees: Arthur Hall, Public Works/Road - 15 years; Jesse Stenson, Public Works/Road -15 years; Raymond Ussery, Public Works/Road - 15 years; Betty Moore, Recorder's Office - 15 years; William Schreiber, Sheriff's Office - 15 years; Gregory Smith, Sheriff's Office - 15 years; Elizabeth Onken, Sheriff's Office/Jail - 15 years; Frieda Reed, Sheriff's Office/Jail, 15 years; Sherri Cullison, Superior Court - 15 years. Supervisor Johnson presented the 2000 Service Awards to the following employees: David Chevalier, Treasurer's Office - 15 years; Betty Head, Treasurer's Office - 15 years; Elaine Hill, Treasurer's Office - 15 years; Alban Rosen, Probation Department - 20 years; Dorothy Madjerich, Sheriff's Office - 20 years; Clara Powers, Treasurer's Office - 20 years; Nancy Robbins-Esquibel, Assessor's Office - 25 years; Robert Dinnewith, Lake Havasu City Justice Court - 25 years; Jerry Hill, Public Works/Emergency Management - 30 years. The audience joined the Board in a round of applause. Chairman Byers presented a Plaque of Appreciation to retiring Clerk of the Board, Pat Chastain, for over 25 years of dedicated service to Mohave County. The audience joined the Board in a round of applause. Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to Proclaim April 27, 2001, as "AARP Day" in Mohave County. Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to approve the Consent Agenda minus items 15, 16, 18, 25, 31, as follows: 5. Approval of a Special Event Liquor License for the American Vets Post 4, 4575 Hwy 95, Bullhead City, Arizona, on April 27 & 28, 2001. 6. Approval of a Special Event Liquor License for the American Legion Post 22, 3435 Verde Road, Golden Valley, Arizona, on May 28, 2001. 7. Approval of a Special Event Liquor License for the Veterans of Foreign Wars Post 6306, 12852 Oatman Hwy, Golden Shores, Arizona, on April 28, 2001. 8. Approval of a Temporary Extension of Premises/Patio Permit for VFW Post 2555, 6068 Supai, Golden Shores, Arizona, on May 26, 2001. 9. Approve Original Liquor License application for Paul Adam Sun, dba ARCO AM/PM, 10001 Harbor Boulevard, Mohave Valley, Arizona, Series 10. 10. Approve the appointment of the following as Mohave County Democrat Precinct Committeemen: Helen Oakland and Carol Bradley, Sierra (24); Jeffrey Jarrell, Chloride (4); Patricia Clark, Terrell Stearns, Cheryl Freeman and Kisha Gordon, Dolan Springs (9); and William Tapia, Sacramento Valley (46). 11. Approval of amended Intergovernmental Agreement with Arizona Supreme Court and the Mohave County School Superintendent to allow Juvenile Detention to run the Education program in conjunction with the School Superintendent. 12. Authorize Financial Services to sign certificates of exemption from payment of federal excise tax on County purchases. 13. Approval of monthly report for Procurement Activity between $10,000 and $35,000. 14. Board of Supervisors sitting as Board of Directors - Mohave County Television Improvement District: Award of Bid IFB No. 01-B-07 to Larcan TTC, Lafayette, Colorado, for Television Translators & Antennas for the Mohave County Television District, in the amount of $82,099, plus applicable tax. 17. Adoption of BOS Resolution No. 2001-139 authorizing the submission of an Application to the Water Infrastructure Finance Authority (WIFA), and authorize the Board Chairman and the Clerk of the Board to sign the Application. 19. Approve the reappointment of Jim Butcher as Vice Chairman of the Mohave County Public Land Use Committee for a one-year term, expiring April 1, 2002. 20. Approve the reappointment of Truman C. Puchbauer as Chairman of the Mohave County Public Land Use Committee for a one-year term, expiring April 1, 2002. 21. Approval of an Intergovernmental Agreement between Mohave County and Pima County Sheriff's Office and the budget for the HIDTA Program in the amount of $184,844, for Magnet, as requested by Tom Sheahan, Mohave County Sheriff. 22. Approve the reappointment of Charles Schull and Larry Castillo to the Mohave County Transportation Commission, as recommended by Pete Byers, Supervisor District 1. 23. Approve the waivers for property tax exemption for the 2001 tax year, according to ARS 42-1153B, as requested by Beverly Payne, Mohave County Assessor. 24. Approve the agreements between Mohave County Health Department/Senior Programs Division and Westcare of Kingman, and Westcare of Bullhead City. 26. Set a Public Hearing for May 7, 2001, regarding a letter of Petition to accept certain access and interior streets within GreenWood Village subdivision into the Mohave County Road System for maintenance as unpaved streets to the degree of improvement at which they are accepted. 27. Acknowledge and refer to the Transportation Commission, for review and recommendation, a petition to establish Bull Mountain Road, beginning at Cactus Wren and ending at Sundown Avenue, with a general course and direction of North and South, as a County Highway, in the North Kingman area. 28. Approval of Amendment #1 to Contract #E5701014 (PY WIA Programs) increasing the contract funds from $788,244 to $921,060. 29. Approve Contract Amendment for Emergency Housing Assistance, Arizona Department of Commerce Contract #238-00, increasing grant budget and extending contract termination date. 30. Board of Supervisors sitting as the Board of Directors of the Mohave County Library District: Accept the Library District Copyright Policy, as recommended by the Citizens Library Advisory Committee, on February 1, 2001. 32. Approve Amendment No. 1 to the Cooperative Agreement between the United States Department of Agriculture, NRCS, and Mohave County, retroactive to March 8, 2001. 33. Accept petitions requesting the establishment of the Legend Trails Improvement District of Mohave County, Arizona; approve a $500 bond, pursuant to ARS 48-904; and set a Public Hearing on May 21, 2001, to establish the district, pursuant to ARS 48-905. 34. Accept petitions for the establishment of the Arvada Ranch Improvement District of Mohave County, Arizona; approve a $500 bond, pursuant to ARS 48-904; and set a Public Hearing on May 21, 2001, to establish the district, pursuant to ARS 48-905. 35. The IRS has announced that the standard mileage rate has been increased to 34.5 cents. Financial Services will implement the new rate in accordance to the County Travel Policy, section D.6., subsection c.ii., effective April 17, 2001. ITEM 15: At the request of Supervisor Johnson, Director Matthews advised that he would review, with the Treasurer and Assessor, why the computer did not catch an evaluation that computed a lower assessment than previous years for the Bermuda Water Company. Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to approve the proposed settlement regarding tax dispute with Bermuda Water Company, in the amount of $67,000, contingent upon the Arizona Department of Revenue's approval of any necessary abatement of taxes, penalties and interest, and to direct County staff to take all steps necessary to effectuate the settlement. ITEM 16: Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to approve the reappointment of Julie S. Roth and Richard Weiss as Judge Pro Tempores, and Charles W. Gurtler, Jr., as Juvenile Court Judge Pro Tempore for the Superior Court of Mohave County. ITEM 18: Motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to approve the Agreement for Indigent Defense Services between Vincent A. Iannone, P.C., and Mohave County, to handle Lake Havasu Justice Court cases, and authorize the County Manager and County Public Defender to sign the Agreement, subject to staff monitoring the filing of necessary documents with the Corporation Commission. ITEM 25: Interim Manager Skalicky advised that the Board was just being alerted to the possible expenditures regarding the repair and/or replacement of HVAC units in various County buildings, with the understanding that there may be a need to supplement the Facilities Maintenance & Grounds budget, at a future date, from the contingency fund. Motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to acknowledge the report with the exception of the Bullhead City Senior Programs building as the equipment would be funded through a Community Development Block Grant as advised by Acting Director Hendrix. ITEM 31: The meeting continued with the Board of Supervisors sitting as the Board of Directors of the Mohave County Library District. In response to Supervisor Johnson, Attorney Ekstrom advised that the County Attorney's office would issue an opinion regarding the legality of the "pet food for fines" Campaign. In response to Supervisor Johnson, Director Campbell advised that the "food for fines" program had been eliminated until the County Attorney's opinion is received, but that the pet food for fines campaign was an effort to "get books back" into circulation. Supervisor Johnson advised that, in his opinion, chronic abusers of the lending program should have their privileges removed. Motion was made by Chairman Byers, and seconded by Supervisor Sockwell, to grant permission to hold a Pet Food for Fines Campaign during "Be Kind to Animals Week," the first week in May. Items collected would be turned over to the Mohave County Sheriff's Department for the operation of County animal shelters, with direction to the County Attorney's office to issue an opinion regarding the legality. The following Roll Call votes were recorded: Supervisor Sockwell-Yes, Supervisor Johnson-No, Chairman Byers-Yes. Motion carried by majority vote. ITEM 36: Discussion now ensued regarding the clarification of Agenda Item #60 that was approved on April 2, 2001, wherein the Board of Supervisors approved and authorized the County to reinstate progressions, reclassifications, pay level adjustments (all annual and end-of-probation adjustments) and merit increases, retroactive to July 1, 2000, for all non-general fund, fully funded, and split funded positions, in which County departments or divisions can demonstrate available and sufficient special funding. Director Ma advised that he concurred with Supervisor Johnson's concerns for clarification to assure that there would be necessary funds available in the following year or that Department Heads would be forced to reduce positions to part-time, or reduce the budget accordingly. Attorney Herbert advised that staff, Officer Ma, Officer Semm and she, had met and clarified which options that staff was recommending as the Board's intent. In response to Supervisor Sockwell, Officer Ma advised that the Finance Department has the ability to track the funding sources for each of the increases. Motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to approve the following clarification with staff to provide a list of employees: 1) Provide a one step performance level adjustment (approximate 3%) to all non-general funded, fully funded, and split funded position employees who successfully complete their annual or end-of-probation period during the period of July 1, 2000, through June 30, 2001, with the adjustment to be retroactive to the appropriate pay period for each such employee's review as specified in the Merit Rules, provided that all such requested performance level adjustments must be submitted by the employee's Department Head to the Human Resources Office together with written documentation that identifies non-general funding availability and source(s) for the adjustments. The submitted information is subject to verification of non-general fund funding availability by Finance. 2) Provide merit increases for non-general funded, fully funded, and split funded position employees in accordance with the Sustained Superior Performance (SSP) Adjustment guidelines as revised July 1, 1999, provided that any such requested SSP recommendation is submitted by the employee's Department Head through the Human Resources Office to the SSP Selection Committee together with written documentation that identifies non-general funding availability and source(s) for the adjustment for those non-general funded, fully funded, and split funded position, employees whose performance exceeded performance standards on their FY00/01 annual review at either an "Above Standard" or "Outstanding" level. The SSP Committee will meet to review the recommendations and render its determinations by no later than June 15, 2001. The submitted information is subject to verification of non-general fund funding availability by Finance. 3) Permit reclassifications and progressions in accordance with the Merit Rules and established County policies and practice for all non-general funded, fully funded, and split funded position employees, with the reclassifications, and progressions, to be effective in accordance with the Merit Rules and established county policies and practice, provided that all such requested reclassifications, and progressions, must be submitted by the employee's Department Head to the Human Resources Office together with written documentation that identifies non-general funding availability and source(s) to cover the costs of each such reclassification, or progression. The submitted information is subject to verification of non-general fund funding availability by Finance. This authorization does not change the requirements for Departments to submit documentation required by the Merit rules and established County policies and practice, and for the Human Resources Office to conduct necessary reviews and make required determinations regarding the propriety of any such reclassifications, and progressions. 4) The progressions, reclassifications, pay level adjustments, and merit increases, approved by the Board on April 2, 2001, apply only to employees in non-general fund, fully funded, and split funded, positions: (A) Who are actively employed at the time that the Department Head submits the progression, reclassification, pay level adjustment, or merit increase request, and written documentation which identifies non-general fund funding availability, and source(s), to the Human Resources Office; and (B) Who are: (i) in positions that are fully funded by non-general funds, (ii) in positions that are split funded, with the split funding coming fully from non-general fund monies, and (iii) in positions that are split funded, with the split funding coming partially from non-general fund monies and partially from general fund money (that is, the progression, reclassifications, pay level adjustments, and merit increases, are not applicable to employees who are in positions that are fully funded by general funds, even if sufficient non-general fund monies could be identified by the employee's Department Head to cover the costs thereof.) 5) Non-general funds cannot be used to provide progressions, reclassifications, pay level adjustments, and/or merit increases for employees in positions that are fully funded by general funds. 6) The Board expects Departments that provide any such progressions, reclassifications, pay level adjustments, and/or merit increases to continue to cover the associated costs from non-general funds in future fiscal years. ITEM 37: The meeting continued with the Board of Supervisors sitting as the Board of Directors of the Mohave County Library District. Director Campbell advised that the District was unable to accept the modulars from the Mormon Church for the Dolan Springs library project, because upon the movement to the site between the Chamber of Commerce and the Fire Department, as previously accepted by the Board of Supervisors, was cost prohibitive, as the bid was $121,000 with only $65,000 in the budget. Director Campbell advised that the district would be looking for a double-wide or another modular unit. Chairman Byers suggested that perhaps the double-wide trailers that the Mohave County Flood Control District owns from the Mohave Wash Project could be used. In response to Supervisor Johnson, Director Campbell confirmed that the employees for the Dolan Springs Library had been budgeted for and, therefore, there would be no additional costs for employees. As this was information only to the Board, no action was taken. ITEM 38: The meeting continued with the acceptance of the report from the Mohave County Public Land Use Committee concerning member attendance, as required by the PLUC Bylaws, Paragraph 1, Policy A. Attendance. Truman Puchbauer, Public Land Use Committee Chairman, advised that the bylaws require if a member has 3 unexcused absences it should be reported to the Board of Supervisors for action. Chairman Puchbauer noted the Board had re-appointed Don Van Brunt to the Hazardous Material Committee, and he has missed 4 consecutive meetings, and 14 out of 27 meetings. In response to Supervisor Johnson, Chairman Puchbauer advised that a part of Hazardous Material was Air Quality, and there have been "hazardous spills" noted, but no report from member Van Brunt. Motion was made by Supervisor Sockwell, seconded by Chairman Byers, and unanimously carried to remove Don Van Brunt from the Public Land Use Committee. ITEM 39: Public Defender Hlavac advised that he concurred with Chairman Byers that the formation of an Indigent Criminal Defense Committee, to screen and monitor applicants for indigent defense, was necessary. Motion was made by Chairman Byers, and seconded by Supervisor Johnson, and unanimously carried to appoint a committee to study the formation of a Committee as noted, and staff was directed to bring back a list for Board appointment. In response to Supervisor Johnson, Interim Manager Skalicky advised that the current screening policy was under control of the Court. ITEM 40: Motion was made by Supervisor Sockwell, seconded by Chairman Byers, to adopt BOS Resolution No. 2001-148 - Board of Supervisors of Mohave County declaring its intention to support the formation process of a domestic water improvement district within the Dolan Springs area. Interim Manager Skalicky advised that this was for "support" for the formation to allow them to receive grants or other possible funding. Supervisor Johnson voiced concern regarding the formation of small improvement districts, which then find themselves in financial difficulty and request that the County assist with legalities and engineering, and, therefore, felt the item should be continued to allow staff to give a recommendation to the Board. Bob Rule, Professional Consultant for the State of Arizona, and representing Mt. Tipton Water Company, advised that the formation of the district would not be for construction. The following Roll Call votes were recorded: Supervisor Sockwell-Yes, Supervisor Johnson-No, Chairman Byers-Yes. Motion carried by majority vote. ITEM 41: Motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to authorize the payment of March invoices, billing statements, and claims for Superior Court mandated services of Juror Compensation, Legal Services, and Court Costs/Investigations, in the amount of $12,940.69. ITEM 42: The meeting continued with the Public Hearing regarding the approval of a water system franchise, for additional area, for the Beaver Dam Water Company. There being no written or public input, Chairman Byers declared the Public Hearing closed. Motion was made by Chairman Byers, seconded by Supervisor Sockwell, and unanimously carried to approve the extension of the service area as requested. ITEM 43: The meeting continued with the Public Hearing regarding the acceptance of Calle Alamo from Avenida Ramirez to Bank Street; Calle Castano from Cherum to N. Bank Street; Cherum from Cactus Wren to Calle Castano; and Bank Street from Calle Castano to Calle Alamo; into the Mohave County Road System for maintenance to the degree of improvement at which they are accepted, located North of Kingman, as requested by Acting Director Hendrix. There being no written or public input, Chairman Byers declared the Public Hearing closed. Motion was made by Chairman Byers, seconded by Supervisor Sockwell, and unanimously carried to adopt Board of Supervisors Resolution Nos. 2001-140 through 2001-143 - accepting the streets as stated. ITEM 44: The meeting continued with the Public Hearing regarding the acceptance of certain streets within the Horizon Six Subdivision into the Mohave County Road System for maintenance as paved streets, to the degree of improvement as completed by the Horizon Six Improvement District. There being no written or public input, Chairman Byers declared the Public Hearing closed. Motion was made by Supervisor Sockwell, seconded by Supervisor Johnson, and unanimously carried to adopt BOS Resolution No. 2001-144 - accepting the streets as stated. ITEM 45: The meeting continued with the Public Hearing regarding the acceptance of Hackberry Road as a County Highway from US 66 to US 93, with a general course and direction of North and South, located East of Kingman. There being no written or public input, Chairman Byers declared the Public Hearing closed. Motion was made by Supervisor Sockwell, seconded by Chairman Byers, and unanimously carried to adopt BOS Resolution No. 2001-145 - accepting the road as stated. ITEM 46: The meeting continued with the Public Hearing regarding the acceptance of 11th Street as a County Highway from Pierce Ferry Road to Cobb Drive, with a general course and direction of East and West, located in the Dolan Springs area. Jim Roberts, President of the Mohave County Transportation Commission, addressed the Board in support of the acceptance of this important road to the citizens of the area. There being no written or further public input, Chairman Byers declared the Public Hearing closed. Motion was made by Chairman Byers, and seconded by Supervisor Sockwell, to adopt BOS Resolution No. 2001-146 - accepting the road, and to improve and maintain the road contingent upon sufficient Right-of-Way being secured, as requested by Acting Director Hendrix. Interim Manager Skalicky advised that the improvement of the road was not on the agenda, only the acceptance of the road. Motion and second were withdrawn; motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to adopt BOS Resolution No. 2001 -146 accepting the road as stated. ITEM 47: The meeting continued with the Public Hearing regarding the acceptance of certain streets within the Walnut Creek Estates, Units 1, 2, and 3, Tracts 3007, 3013, 3043-A, and 3043-B, into the Mohave County Road System for maintenance as unpaved streets to the degree of improvement at which they are accepted. There being no written or public input, Chairman Byers declared the Public Hearing closed. Motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to adopt BOS Resolution No. 2001-147 - accepting the streets as stated. ITEM 48: Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to approve a 1.0 benefits eligible FTE - Public Health Nurse, RN for the Nursing Division, contingent upon the grant budget being amended to reflect two positions, as requested by Officer Ma and Director Mead. ITEM 49: In response to Supervisor Johnson, Director Mead noted that Amendment #4, between AHCCCS Administration, Arizona Department of Economic Security, and Mohave County for Agreement #YH9-0049, processing S.O.B.R.A. cases, extending the termination date of Agreement to 09-30-2001, had just been received, and was imperative that it be approved. Motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to approve the Amendment, as requested by Director Mead. ITEM 50: Motion was made by Chairman Byers, seconded by Supervisor Sockwell, and unanimously carried to approve the appointment of Mr. Dave Knisely to fill Floyd Acton's term on the Mohave County Extension Advisory Board, with term to expire on July 31, 2004. ITEM 51: Motion was made by Chairman Byers, seconded by Supervisor Sockwell, and unanimously carried to adopt Board of Supervisors Resolution No. 2001-149 - Board of Supervisors of Mohave County declaring its intention to support the formation process of a domestic waste water district within the Northwest Corner of Mohave County area. ITEM 52: The meeting continued with the request to authorize the Chairman to sign the Fill the Gap Funding Request and Applications as submitted by Mohave County Superior Court, Mohave County Justice Courts, and the Clerk of Superior Court. In response to Supervisor Johnson, Court Administrator Lewis advised that any unexpended funds would roll over to the next year. Officer Ma advised that Mohave County had not applied for funding for the previous year, and that funding would be allocated for case processing through a "Plan" to be submitted to the State Supreme Court. Motion was made by Chairman Byers, seconded by Supervisor Johnson, and unanimously carried to authorize the Chairman of the Board to sign the request as stated. ITEM 53: Motion was made by Supervisor Sockwell, seconded by Supervisor Johnson, and unanimously carried to allow Fred Eldean to apply his cost for the water line he constructed (in Apache Road south from Yucca Road to Griffith Road, then east along Griffith Road towards Interstate Highway 40) as credit toward the County's portion of his connection fee to the I-40 Industrial Corridor Water System, as requested by Supervisor Johnson. ITEM 54: Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to support up to $25,000 in appropriations for Colorado River Regional Sewer Coalition (CRRSCo) regarding lobbying/appropriations efforts, with information, and exact amount to be returned to the Board at a later time. ITEM 55: Considerable discussion ensued regarding the authorization for purchase and implementation of JustWare case management software and support, as an emergency procurement, to be utilized by the County Attorney's Office, Legal Defender's Office, and Public Defender's Office, and to authorize the transfer of up to $250,000 of County General Fund Budget Contingency funds for the purchase and implementation, provided that the Contingency funds may be reimbursed in Fiscal Year 2001-2002 from County Attorney Office's grant funds, and indigent defense A.R.S. §11-584 funds, to the greatest extent possible. In response to Supervisor Johnson, Director Matthews presented background information regarding the present system, and advised that the Information Technology budget for next year will include $45,000 for replacement of the present "crippled" system, as well as what the new system will provide. In response to Officer Ma, Director Matthews advised that Mohave County does not have the rights to the software "source codes" that would enable updates. Attorney Ekstrom advised that $75,000 to $100,000 in Fill the Gap funds were expected by June, 2001, to help offset the cost. Chairman Byers noted that research was needed to assure that the system would not become outdated. Officer Ma advised that, in his opinion, this was an emergency. However, there was no comparison of costs and that because revenues were flat, and there were no additional revenues, only $45,000 for capital purchases will be included in the next year's budget. In response to Supervisor Johnson, Procurement Manager Seward advised there was an "apparent" emergency, but that he could not concur in the selection of the vendor as he had no knowledge or involvement in the procurement process for the system being considered. Motion was made by Supervisor Sockwell, seconded by Chairman Byers, and unanimously carried to postpone this matter to the next meeting for more investigation into the purchase. ITEM 56: Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to direct the County Lobbyist, Mike Williams, to oppose that portion of Senate Bill 1388, which proposes to change §48-1015 to eliminate the Board of Supervisors having veto authority over all financial transactions of the Board of Directors of a domestic improvement district, as requested by Interim Manager Skalicky. ITEM 57: In response to Chairman Byers, Interim Manager Skalicky advised that the Agreement for Resolution Regarding the Mohave County I-40 Water System, Mohave County, Arizona, (the "Agreement") and its terms, between the County and Mohave Engineering, would provide "surge protection" for the 5 pumps. Motion was made by Supervisor Sockwell, seconded by Chairman Byers, and unanimously carried to approve and agree to the Agreement for Resolution Regarding the Mohave County I-40 Water System, Mohave County, Arizona, (the "Agreement") and its terms, between the County and Mohave Engineering, and for the County through its Public Works Director, or his designees, to act for the implementation of the terms of the said Agreement and therewith the Board Chairman and Clerk are authorized to sign the Agreement where indicated, as requested by Interim Manager Skalicky. ITEM 58: In response to Chairman Byers, Officer Ma advised that upon the closing of accounts for March, he would recommend the institution of a fiscal policy for the General Fund of a hiring freeze, capital purchase freeze, and a freeze on training related travel expenses. In response to Supervisor Johnson, Officer Ma advised that the revenues were projected to be down 2-1/2% for the entire year. A brief discussion ensued regarding hiring freeze versus replacement and essential positions, as well as related training expenses. Director Matthews noted that, in his opinion, department expenses were down as well. Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to continue the matter to the next meeting to allow a complete financial report. ITEM 59: Attorney Ekstrom and Officer Semm advised that the Deputy Clerk position requires recruitment (opened within the department for five days) under the Merit System. Officer Ma reminded the Board of the need for the appointment of a Clerk as the Clerk's signature was necessary on County checks. In response to Supervisor Sockwell, Attorney Ekstrom advised this was a statutory position and the Board could appoint a Clerk, or appoint an interim Clerk. Motion was made by Supervisor Sockwell, and seconded by Chairman Byers, to appoint Barbara Bracken, as Clerk of the Board of Supervisors. The following Roll Call votes were recorded: Supervisor Sockwell-Yes, Supervisor Johnson-No, Chairman Byers-Yes. Motion carried by majority vote. Supervisor Johnson advised that he had a problem with possible reorganization. Interim Manager Skalicky requested the Board's direction regarding salary as there was a difference of 38 1/2% between the salary of the current Clerk of the Board and the Deputy Clerk. The motion and second were rescinded, and a motion was made by Supervisor Sockwell, seconded by Supervisor Johnson, and unanimously carried to appoint Barbara Bracken, as Acting Clerk of the Board until staff could negotiate a salary. The motion was amended and unanimously carried to include a 6% salary increase. There being no further business to come before the Board of Supervisors this 16th day of April, 2001, motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to adjourn at 11:19 AM. MOHAVE COUNTY BOARD OF SUPERVISORS _____________________________________________ Pete Byers, Chairman ATTEST: _______________________________ Pat Chastain, Clerk of the Board SPECIAL MEETING PAGE 14 APRIL 16, 2001