MOHAVE COUNTY BOARD OF SUPERVISORS MOHAVE COUNTY, KINGMAN, ARIZONA REGULAR MEETING MAY 7, 2001 The Board of Supervisors of Mohave County met in Regular Session this 7th day of May, 2001, at 9:40 AM. In attendance were Pete Byers, Chairman; Tom Sockwell and Buster Johnson, Members; Ron Walker, Mohave County Manager; and Barbara Bracken, Acting Clerk of the Board. The meeting was called to order by Chairman Byers, followed with the invocation given by Pastor Dan Briles, and the Pledge of Allegiance led by Supervisor Johnson. The following Mohave County Elected Officials and Department Heads were also in attendance and addressed specific items as noted: William J. Ekstrom, Mohave County Attorney; Richard A. Skalicky, P.E., Public Works Director; Chris Ballard, Planning and Zoning Director; Deborah Herbert, Chief Civil Deputy County Attorney; Duc Ma, Financial Services Director; Mike Matthews, Information Technology Director. Motion was made by Supervisor Sockwell, seconded by Supervisor Johnson, and unanimously carried to call for an Executive Session to be held May 21, 2001, at 9:00 AM for discussion and consultation with legal counsel in accordance with A.R.S. 38-431.03 (A) (3) & (4) to discuss items noticed on the agenda with an asterisk. Chairman Byers presented a Plaque of Appreciation to Richard A. Skalicky, P.E., for recognition as Interim Mohave County Manager. The audience joined the Board in a round of applause The following Proclamations were adopted: Peace Officers Memorial Day May 15, 2001; and National Cancer Survivors Day June 3, 2001. ITEM 2: There were no Committee or Legislative Reports. ITEM 3: Manager Walker introduced himself and thanked everyone for a warm welcome. He stated that he was glad to be here and ready to start getting involved in making this a better County to live in. ITEM 4: Motion was made by Supervisor Sockwell, seconded by Supervisor Johnson, and unanimously carried to approve the following Board of Supervisors Meeting Minutes: March 7, 12, 19, 2001, and April 2 and 13, 2001. Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to approve the Consent Agenda as follows minus Items 7, 25, 50, 62 and 63: 5. Adoption of BOS Resolution No. 2001-150 - Extension Of Time For A Rezone of the NW of Parcel 1 as shown on Parcel Plats Book 2, Page 85, excluding the 100 foot right-of-way for Pheasant Road, in Section 11, Township 39 North, Range 16 West, and Parcel A as shown on Parcel Plats Book 13, Page 24, in Section 2, Township 39 North, Range 16 West, from A-R/10A (Agricultural-Residential/Ten Acre Minimum Lot Size) and C-1/1A (Neighborhood Commercial/One Acre Minimum Lot Size) zones to C-2H (General Commercial Highway Frontage) zone, in the Arizona Strip Area (north of Elbow Canyon Road, between Cottontail Road and Scenic Boulevard), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 6. Adoption of BOS Resolution No. 2001-152 - Abandonment of a portion of a 60-foot ingress-egress and public utility easement, commencing at the NW corner of Parcel 1-D, as shown on Parcel Plats Book 13, Page 2, and continuing southeasterly 160 to the southwest corner of Parcel 1-D, in Section 3, Township 39 North, Range 16 West, in the Arizona Strip Area (south of I-15 and southwest of Lone Star Road) Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 8. Adoption of BOS Resolution No. 2001-154 - Zoning Use Permit on Parcel B, as shown on Parcel Plats Book 1, Page 11, a portion of Lot 1, Willow Valley Estates, Unit 12, Tract 1016, in the SW of Section 25, Township 18 North, Range 22 West, for a secondary residence in an A-R (Agricultural-Residential) zone, in the South Mohave Valley Area (north side of Willow Drive, approximately 300 feet west of Aquarius Drive), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 9. Adoption of BOS Resolution No. 2001-156 - Amendment To BOS Resolution No. 2001-14 setting forth a Rezone of Lot 1, Block M, Golden Sage Ranchos, Unit 66, in Section 3, Township 21 North, Range 19 West, from A-R/2A (Agricultural-Residential/Two Acre Minimum Lot Size) zone to A-R (Agricultural-Residential/One Acre Minimum Lot Size) zone, in the Golden Valley Area (north of Arizona Highway 68 and west of Aztec Road), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 10. Adoption of BOS Resolution No. 2001-160 - Rezone of a portion of the W SW of Section 3, Township 20 North, Range 14 West, from A-R/36A (Agricultural-Residential/Thirty-six Acre Minimum Lot Size) zone to A-R/5A (Agricultural-Residential/Five Acre Minimum Lot Size) zone, in the Mohave County General Area (west of US Highway 93 and north of Old Highway 93), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 11. Adoption of BOS Resolution No. 2001-161 - Rezone of that portion of Lot 81, lying southeasterly of the Pierce Ferry Road right-of-way line, Gateway Acres, Tract 9, in Section 9, Township 25 North, Range 19 West, from C-2/20M (General Commercial/Twenty Thousand Square Foot Minimum Lot Size) zone to C-2H (General Commercial Highway Frontage) zone, in the Dolan Springs portion of the Mohave County General Area (southwest corner of Pierce Ferry Road and Edgemont Drive), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 12. Adoption of BOS Resolution No. 2001-162 - Rezone of Lot 577, Lake Mohave Ranchos, Unit 14, in Section 3, Township 25 North, Range 19 West, from A-R (Agricultural-Residential) zone to C-2 (General Commercial) zone, in the Dolan Springs portion of the Mohave County General Area (southeast corner of Pierce Ferry Road and Gila Drive, on the north side of Ninth Street), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 13. Adoption of BOS Resolution No. 2001-163 - Rezone of Parcels 12 and 13, Windmill Ranch-Phase Two, Unit 1, in Section 9, Township 19 North, Range 13 West, from A-R/36A (Agricultural-Residential/Thirty-six Acre Minimum Lot Size) zone to C-RE/36A (Commercial-Recreation/Thirty-six Acre Minimum Lot Size), C-RE/3A (Commercial-Recreation/Three Acre Minimum Lot Size), and A-R/25A (Agricultural-Residential/Twenty-five Acre Minimum Lot Size) zones, in the Mohave County General Area (east side of US Highway 93, approximately one-half () mile north of the entrance to Windmill Ranches), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 14. Adoption of BOS Resolution No. 2001-164 - Zoning Use Permit on the W W of Lot 46, Gateway Acres, Tract 10, in Section 19, Township 25 North, Range 19 West, for a residence in a C-MO (Commercial-Manufacturing/Open Lot Storage) zone, in the Dolan Springs portion of the Mohave County General Area (west side of Calico Drive, approximately one-tenth (0.1) of a mile north of Pierce Ferry Road), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 15. Adoption of BOS Resolution No. 2001-165 - Zoning Use Permit on the SW of Lot 11, Pleasant Valley Acres, in Section 20, Township 25 North, Range 19 West, for an aboveground fuel storage tank in a C-2H/1A (General Commercial Highway Frontage/One Acre Minimum Lot Size) zone, in the Dolan Springs portion of the Mohave County General Area (northwest side of Pierce Ferry Road approximately 500 feet southwest of 5th Street), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 16. Adoption of BOS Resolution No. 2001-166 - Abandonment of a portion of a 60-foot ingress-egress and public utility easement running north-south 1321.43 between Parcels 285 and 286, Stagecoach Trails At Santa Fe Ranch, Unit 3, in Section 35, Township 15 North, Range 16 West, in the Yucca portion of the Mohave County General Area (west of Alamo Road and south of Mesquite Drive), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 17. Adoption of BOS Resolution No. 2001-167 - Name A Roadway in Lazy Y-U Ranch, Phase I, in Sections 2 and 11, Township 20 North, Range 16 West, the proposed name being Linn Ranch Drive, in the Mohave County General Area (approximately one-half () mile south of Hualapai Mountain Road, from Lazy Y-U Drive east for approximately one-half () mile), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 18. Adoption of BOS Resolution No. 2001-169 - Zoning Use Permit on a portion of the NW SW of Section 27, Township 22 North, Range 16 West, for a residence in a C-2 (General Commercial) zone, in the Kingman Area (southwest side of Thompson Avenue, approximately 200 feet northwest of State Highway 66 [Old US Highway 66]), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 19. Adoption of BOS Resolution No. 2001-170 - Subdivision Final Plat, Acceptance Of As-Built Improvement Plans, And Amendment To BOS Resolution No. 99-27, which conditionally approved the Preliminary Plan, for Cedar Ridge Estates, Tract 3060, being a proposed subdivision of a portion of Sections 11 and 14 of Township 22 North, Range 17 West, in the Kingman Area (east of Stockton Hill Road, west of Bull Mountain Road, south of Cactus Wren Road), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. 20. Approval of an Extension of Premises/Patio Permit for the Golden Shores Inn, 5035 E. Powell Lake Road, Topock, Arizona, on April 21, 2001. 21. Approval of an Extension of Premises/Patio Permit for the Golden Shores Inn, 5035 E. Powell Lake Road, Topock, Arizona, on April 27, 2001. 22. Approval of a Special Event Liquor License for the VFW Post 10386, 3036 John L. Avenue, Kingman, Arizona, on May 28, 2001. 23. Approval of an Original Liquor License application for Cynthia White, dba Tennessee Grocery, 4953 Tennessee Street, Chloride, Arizona, Series 07. 24. Approval of an Original Liquor License application for Danny Williams, dba Emmas Place, 4570 N. Bank Street, Kingman, Arizona, Series 12. 26. Sitting as the Board of Directors of the Mohave County Flood Control District: Approve the Real Estate Purchase Contract and Escrow Instructions and the Warranty Deed and Dedication for property located at 4180 N. Roosevelt, known as Lot 46, Block EE, Lake Mohave Country Club Estates, located within the Mohave Wash Channel alignment from Gordon Avenue to North Benton Street in the North Kingman (Butler) area, and authorize the District Chairman and Clerk to sign, and the Flood Control Administrator, or his designee, to process the documents to carry out the terms of the contract. 27. Sitting as the Board of Directors of the Mohave County Flood Control District: Approve the Real Estate Purchase Contract and Escrow Instructions and the Warranty Deed and Dedication for property located at 4025 N. Irving, known as Lot 23, Block CC, Lake Mohave Country Club Estates, located within the Mohave Wash Channel alignment from Gordon Avenue to North Benton Street in the North Kingman (Butler) area, and authorize the District Chairman and Clerk to sign, and the Flood Control Administrator, or his designee, to process the documents to carry out the terms of the contract. 28. Sitting as the Board of Directors of the Mohave County Flood Control District: Approve the proposed Letter of Agreement to be used as an agreed method for determining final agreed value for the voluntary sale of real property with appurtenances to the District along the Mohave Wash Channel alignment, and authorize the District Chairman and Clerk to sign, and the Flood Control Administrator, or his designee, to process the documents to carry out the terms of the contract. 29. Approve and adopt the Mohave County Transportation Commissions First Amended Bylaws, as recommended by the Mohave County Transportation Committee, to be effective immediately. 30. Accept Warranty Deed and Dedication from Arnold Investment Corporation for right of way purposes described as that part of the south one-half of Section 20, T22N, R16W, of the G&SRM, Mohave County, Arizona. Said right of way contains 4.965 acres more or less and is located on Grace Neal Road, North of Kingman. 31. Accept Warranty Deed and Dedication from Arnold Investment Corporation for right of way purposes described as that part of the south one-half of Section 20, T22N, R16W, of the G&SRM, Mohave County, Arizona. Said right of way contains 0.189 acres more or less and is located on Grace Neal Road, North of Kingman. 32. Accept Warranty Deed and Dedication from Marvin J. Lee and Lavella Lee for the purpose of acquiring necessary right of way for Pierce Ferry Road, described as a portion of Lot 316 of First Amended Plat of Lake Mohave Ranchos, Unit 12, recorded June 8, 1959, at Fee No. 88917 in the County Recorders Office, situated in Section 3, T26N, R18W, of the G&SRM, Mohave County, Arizona, located in the Dolan Springs area. 33. Accept Warranty Deed and Dedication from John T. Neal for right of way purposes conveying all right, title, and interest in real property described as the South 50 feet of the Northwest one-quarter of Section 21, T22N, R16W, of the G&SRM, Mohave County, Arizona. Said right of way contains 3.033 acres more or less and is located on Grace Neal Road, North of Kingman. 34. Accept Warranty Deed and Dedication from Leland Leonard Neal for right of way purposes conveying all right, title, and interest in real property described as the North 16 feet of the South 100.000 feet of the North one-half of Section 19, T22N, R16W, of the G&SRM, Mohave County, Arizona. Said right of way contains 3.122 acres more or less and is located on Grace Neal Road, North of Kingman. 35. Acknowledge receipt of and refer to Public Works, for review and recommendation, a Petition to have included in the County Tertiary Road Maintenance System, Dewey Road, beginning at the South boundary of 1209 Dewey and ending at the South boundary of 1290 Dewey, with a general course of North and South, located in the Golden Valley area. 36. Acknowledge receipt of and refer to Public Works, for review and recommendation, a Petition to have included in the County Tertiary Road Maintenance System, W. Shipp Drive, beginning at Hoover Road and ending at 6900 Shipp Drive, with a general course of East and West, located in Golden Valley. 37. Adoption of BOS Resolution No. 2001-172 Authorizing the posting of No Vehicles signs on drainage easement (Parcel E) located between Bear Creek Way (Silver Sands Estates Tract 4080) and Los Gauchos Road (Las Estancias Tract 1199), Ft. Mohave Mesa. 38. Adoption of BOS Resolution No. 2001-173 Authorizing the posting of a Stop sign for the northbound and southbound traffic of Hemlock Drive at its intersection with Jordan Drive, Lake Havasu Heights, Lake Havasu City. 39. Adoption of BOS Resolution No. 2001-174 Authorizing the posting of a Stop sign at Harquahala Drive, Boundary Peak Road, and Aquarius Drive, at their intersections with Willow Drive, Willow Valley Estates, South Mohave Valley. 40. Adoption of BOS Resolution No. 2001-175 Authorizing the relocation of the Speed Limit 55 sign (mile post 5.33) west 1050 feet to approximately mile post 5.13 on Courtwright Road; and relocation of the Speed Limit 45 sign (mile post 5.33) west 1050 feet to approximately mile post 5.13 on Courtwright Road. 41. Adoption of BOS Resolution No. 2001-176 Authorizing the posting of a Stop sign at the intersection of Tuckahoe Avenue and North 5th Street to stop southbound traffic at Tuckahoe Avenue, Chloride. 42. Approve the Right of Way Plat and accept the roadway dedications within that portion of Jordan Ranch Road located in Section 14, T22N, R17W, Mohave County. 43. Approval of the Proposed Five Year Road Program, as recommended by the Mohave County Transportation Commission. 44. Approval of Health Start Services Contract #061040, Amendment #1, with the Arizona Department of Health Services. 45. Approval of extended WIC Tobacco Intervention Program Contract #861035, Amendment #5, with the Arizona Department of Health Services; the total award is $56,652. 46. Approval of the Prenatal Block Grant Contract #961091, Amendment #2, with the Arizona Department of Health Services; the total award is $40,0ll. 47. Approval of Immunization Services Contract #152044 with the Arizona Department of Health Services; the total award is $92,428. 48. Accept Richard Skalickys, Interim County Manager, resignation as a trustee of the Self Insured Trust Fund and the Employee Benefit Trust Fund (SIR/EBT), and appoint Ron Walker, County Manager, as a trustee for each Trust. 49. Sitting as the Board of Directors of the Mohave County Library District: Approve the request from Bonnie Campbell, Library Director, to proceed with efforts to sell the former Charles C. Royall Memorial Library property located at 1787 McCulloch Boulevard, Lake Havasu City. 51. Approval of Contract #263-00, Amendment #1, Home Tenant-Based Rental Assistance Program, extending Contract termination date to October 31, 2002. 52. Adoption of BOS Resolution 2001-177 Approval of an Intergovernmental Agreement with the City of Kingman for the Kingman Transit Feasibility Study. 53. Approval of the County Managers Ordinance Report for the time frame of March 9, 2001, through April 6, 2001. 54. Approve the Arizona Court Automation Project Installation and Operation Agreement between the Arizona Supreme Court Administrative Office of the Courts and Mohave County Superior Court. 55. Adoption of BOS Resolution 2001-178 Approval of an Intergovernmental Agreement with the City of Kingman for use of County land for the Citys July 4, 2001, Fireworks Display. 56. Approve the Agreement for Temporary Use of Davis Camp by Source One Events, pursuant to the terms of the agreement, and authorize the County Board Chairman and Clerk of the Board to sign on behalf of the County. 57. Approval of waivers of redemption for property tax exemptions for the 2001 tax year, according to ARS 42-1153B, as requested by Beverly Payne, Mohave County Assessor. 58. Approve proposed settlement of Amortibanc Management, L.C., v. Mohave County, TX 2000-000649 tax appeal. This settlement provides for the reduction in the full cash value of the properties being reduced from $8,255.00 to $188.00 for parcel no. 201-27-004; $943,638.00 to $233,419.00 for parcel no. 202-03-001; $16,000.00 to $3,085.00 for parcel no. 202-24-002; $27,500.00 to $2,010.00 for parcel no. 202-25-003; and, no valuation change for parcel no. 202-04-004, resulting in a total estimated tax reduction of $11,130.97 (from $15,586.24 to $4,455.47) for the 2000 tax year. These reductions are a result of the taxpayer re-qualifying the majority of the property as grazing classification property. 59. Sitting as the Board of Directors of the Mohave County Television District: Approval of the request from KYRK-LP, Channel 35, Las Vegas, Nevada, to add a minus frequency offset to K35EI, located at our Dolan Springs Communication site. 60. Acknowledge and set for Public Hearing on May 21, 2001: Discussion and possible action regarding evaluation of an Amendment to Sections 25 and 27.F of the Mohave County Zoning Ordinance regarding residential setbacks. 61. Accept Planning and Zoning Departments report on Code Enforcement Activities. 64. Termination of Mohave Countys contract with Cindy Ross for Medical Examiner Investigator services effective upon sixty (60) days notice, and to authorize the Risk Management Analyst to send a Notice of Termination to that effect to Cindy Ross. Item 7: The meeting continued with discussion regarding the request for a Rezone of Lot 4 and the S of Lot 3, Block A, Fort Mohave Mesa Ranchos, in Section 26, Township 19 North, Range 22 West, from SD/C-2/5A (Special Development/General Commercial/Five Acre Minimum Lot Size) zone to C-MO (Commercial-Manufacturing/Open Lot Storage) and C-2H (General Commercial Highway Frontage) zones, in the South Mohave Valley Area (northeast corner of State Highway 95 and Wagon Wheel Lane), Mohave County, Arizona. Supervisor Sockwell stated that he had concerns regarding the open lot storage fronting Highway 95, and he would like Planning and Zoning to work with the applicant. Dawson Hedges, applicant, provided the Board with an artists rendering of the proposed project. He stated that the Highway 95 frontage would be most appetizing. He advised that there would be no open lot storage, as all the storage would be indoors. Motion was made by Supervisor Sockwell, seconded by Supervisor Johnson, and unanimously carried to adopt BOS Resolution No. 2001-153 Approving the rezone as stated, and as recommended by the Planning & Zoning Commission. ITEM 25: Supervisor Johnson advised that the liquor license request was brought before the Board previously by a different applicant, and the request was denied. Backup information that was received indicates this could be a way to go around the previous motion. Supervisor Johnson stated that the Board was given last minute backup, an advertisement for the previous business (Dales Kitchen) showing the same address as this application. Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell and unanimously carried to recommend denial of an Original Liquor License application for Norma Reed, dba Sand Point Caf, Highway 95, Cattail Cove Exit, Lake Havasu City, Arizona, Series 12. ITEM 50: In response to Supervisor Johnson, Director Ma explained the request for a contingency fund transfer was necessary because of the adjustment to the Lake Havasu Justice Court Budget with the increase in the consolidated court operating expenditures. He stated that during the budget process, staff thought the increase to the lease for space would offset the increase in revenue, however, the lease amendment never materialized. In response to Supervisor Johnson, Paul Thomas, Lower Court Administrator, advised that the original figure (net cost for operating expense split 60/40) was indicated during the budget process, however, the amount was reduced by 12%. Supervisor Johnson clarified that the contract amount was reduced without negotiation. Motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to approve a Contingency transfer, in the amount of $37,000, for the increase in the Lake Havasu Consolidated Court Service Contract. ITEM 62 & 63: Motion was made by Chairman Byers, seconded by Supervisor Sockwell, and unanimously carried to pull Item 62 - Approval of the Indigent Defense Conflicts Agreement; and Item 63 - Approval of the Indigent Defense Appeals Agreement between Gail Gianasi Natale and Mohave County, as requested by staff, and no Board action was taken. ITEM 65: Director Ma recommended that the Board institute a fiscal policy for the General Fund of a hiring freeze, capital purchase freeze, and a freeze on training related travel expenses, because the financial position of the County has not improved in the past couple months. Manager Walker stated that, in his opinion, freezing those items locks out any options to improve and the policy is not necessary. He stated that Director Ma and he could work with the department heads and make recommendations if necessary. Motion was made by Chairman Byers, seconded by Supervisor Johnson, and unanimously carried to leave the fiscal policy the same as in the past. ITEM 66: Attorney Ekstrom advised the Board that the Purchasing Department did a product analysis and determined the JustWare case management software is appropriate for their needs, and the purchase was a bonafide emergency. He stated that Financial Services determined the funding sources, outside the General Fund, for the software purchase. Director Matthews stated that he did a thorough analysis and recommends the JustWare software. In response to Supervisor Johnson, Director Matthews advised that the existing case management software was purchased in 1995, however, it was not designed for the amount of use it is getting, nor the number of people using it. Discussion ensued regarding funding sources, i.e., IT Budget - $45,000, Arizona Criminal Justice Grant - $85,000, and Fill the Gap - $60,00. In response to Supervisor Johnson, Director Ma advised that $47,000 in funds for the purchase have not been identified. He advised that $530,000 remained in the Contingency Fund. Manager Walker stated that it was the consensus of the Departments Heads that the purchase is necessary, otherwise, it will cost the County more in the long run. Motion was made by Chairman Byers, seconded by Supervisor Sockwell, and unanimously carried to authorize, as an Emergency Procurement, the purchase and implementation of JustWare case management software and support, as an emergency procurement, to be utilized by the County Attorneys Office, Legal Defenders Office, and Public Defenders Office, and to authorize the transfer of up to $250,000 of County General Fund Budget Contingency funds for the purchase and implementation, provided that the Contingency funds may be reimbursed in Fiscal Year 2001-2002 from County Attorney Offices grant funds, and indigent defense A.R.S. 11-584 funds to the greatest extent possible. ITEM 67: Manager Walker advised the Board that a salary offer had been made and negotiations were in process, and the issue had not been resolved as of this morning, regarding the appointment of the Clerk of the Board of Supervisors. Barbara Bracken, Acting Clerk of the Board, stated that she would accept the salary offer. Manager Walker stated that he stood corrected; the offer had been made and accepted. Motion was made by Chairman Byers, seconded by Supervisor Sockwell, and unanimously carried to appoint Barbara Bracken Clerk of the Board, contingent upon Mrs. Bracken waiving Merit System Protection and becoming an at will employee. ITEM 68: Director Ballard advised that a dangerous structure had been removed from the subject property, and the County would recoup the cost by placing a lien on the property. Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to lien the property located at 3551 E. Warbler Lane, New Kingman Addition #3, Block 13, Lots 37 & 38, in the amount of $3,608, to recover the costs of abatement. ITEM 69: Director Ballard advised that James Kendrick, Jr., Executor of the Estate of James and Janice Kendrick, requested that the following item be continued for 60 days. Motion was made by Supervisor Sockwell, seconded by Chairman Byers, and unanimously carried to continue the item to July 9, 2001, BOS Meeting, regarding the evaluation of a request for a Zoning Use Permit on Lot 5, as shown on Record of Survey, Book 15, Page 45, in the SE NE NE of Section 21, Township 39 North, Range 16 West, for a secondary residence in an A-R (Agricultural-Residential) zone, in the Arizona Strip Area (south of Elbow Canyon Road and west of Arvada Road), Mohave County, Arizona. (Commission Approved By Unanimous Vote Resolution No. 2001-83) ITEM 70: Ray Draper, Young Electric Sign Company St. George, Utah, addressed the Board in favor of the Zoning Use Permit on a portion of the W NW NE NE of Section 3, in Township 40 North, Range 15 West, for an off-premise sign in a C-2H (General Commercial Highway Frontage) zone, in the Arizona Strip Area (southeast side of the Interstate 15 Frontage Road, approximately one-half () mile northeast of Willow Road), Mohave County, Arizona. Mr. Draper continued by stating that the neighbors in the area were notified of the Zoning Use Permit, and, in his opinion, everyone was in favor of the billboard. Mr. Draper stated that a County Ordinance prohibits the sign, but asked the Board to allow it. In response to Manager Walker, Mr. Draper advised that the residents were notified by letters. In response to Chairman Byers, Director Ballard advised that Planning & Zoning had received two letters in opposition to the sign. Director Ballard stated that staff, and the Planning and Zoning Commission, were recommending denial based on Section 31 of the Zoning Ordinance which states that the area is a sign free area, and a portion of the County Ordinance would have to be amended to allow the sign. Chairman Byers stated that the Board could not break the law by allowing the sign. Motion was made by Chairman Byers, seconded by Supervisor Johnson, and unanimously carried to adopt Resolution No. 2001-151 Denying the Zoning Use Permit as stated, and as recommended by the Planning & Zoning Commission. ITEM 71: Darrell Karn, applicant, addressed the Board in favor of a Rezone of Lots 35 and 50, Lake Havasu Highlands, Tract 1001, in Section 21, Township 14 North, Range 20 West, from C-2 (General Commercial) zone to C-2H (General Commercial Highway Frontage) zone, in the Lake Havasu City Area (west side of London Bridge Road, between Bryden Street and Sapphire Street), Mohave County, Arizona. Supervisor Johnson stated that when Mr. Karn came before the Board last time, there were people in the area that did not understand the rezone request, and he was given the opportunity to go back to the Planning and Zoning Commission. Supervisor Johnson stated that, in his opinion, Mr. Karn was to contact the owners in the area, and he understands that none of that has been done, as he has received as many calls in opposition to the rezone as he did before. Mr. Karn stated that he had talked to many people after the Planning and Zoning meeting, and those in opposition were now in favor and actually thought it would be an improvement to the area. Supervisor Sockwell stated that he had received many calls from people in Lake Havasu City in opposition to the rezone as well. Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to adopt Resolution No. 2001-85 Denying the Rezone as stated. ITEM 72: Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to adopt Resolution No. 2001-155 Denying the Zoning Use Permit on Parcel 1, as shown on Parcel Plats Book 14, Page 40-40A, in Section 22, Township 19 North, Range 22 West, for an off-premise sign in a C-2 (General Commercial) zone, in the South Mohave Valley Area (northwest corner of Aztec Road and State Highway 95), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. ITEM 73: Janet Bokan, applicant/owner, thanked the Board for their consideration of the Rezone of Lots B and C, Block 1, Lovin's Subdivision Of The Town Of Oatman, in Section 14, Township 19 North, Range 20 West, from R-E (Residential-Recreation) zone to C-2 (General Commercial) zone, in the Oatman portion of the Mohave County General Area (south side of Oatman Road [Old US Highway 66] approximately one mile south of Silver Creek Road), Mohave County, Arizona. Jared Smith, Esquire, stated that he was in attendance to answer any questions the Board may have. Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to adopt Resolution No. 2001-96 Approving the Rezone as stated, and as recommended by the Planning & Zoning Commission. ITEM 74: Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to adopt Resolution No. 2001-97 Zoning Use Permit on Lots B and C, Block 1, Lovin's Subdivision Of The Town Of Oatman, in Section 14, Township 19 North, Range 20 West, for a swap meet in a C-2 (General Commercial) zone, in the Oatman portion of the Mohave County General Area (south side of Oatman Road [Old US Highway 66] approximately one mile south of Silver Creek Road), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. ITEM 75: Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to adopt Resolution No. 2001-189 - Rezone of Parcel 285, Stagecoach Trails At Santa Fe Ranch, Unit 3, in Section 35, Township 15 North, Range 16 West, from A-R/36A (Agricultural-Residential/Thirty-six Acre Minimum Lot Size) zone to A-R/9A (Agricultural-Residential/Nine Acre Minimum Lot Size) zone, in the Yucca portion of the Mohave County General Area (west of Alamo Road and south of Mesquite Drive), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. ITEM 76: Supervisor Sockwell advised that he had received one letter and one telephone call in opposition to the Rezone of the SW NE of Section 11, Township 20 North, Range 13 West, from A-R/36A (Agricultural-Residential/Thirty-six Acre Minimum Lot Size) zone to A-R/8A (Agricultural-Residential/Eight Acre Minimum Lot Size) zone, in the Mohave County General Area (east of Hackberry Road and south of Interstate 40), Mohave County, Arizona. Motion was made by Chairman Byers, seconded by Supervisor Sockwell, and unanimously carried to adopt Resolution No. 2001-159 Approving the Rezone as stated, and as recommended by the Planning & Zoning Commission. ITEM 77: The meeting continued with the request for a Rescission of BOS Resolution No. 98-72 which approved a Road Naming between Duffy Road and Diamond M Ranch Road, in Sections 31 and 32, Township 22 North, Range 10 West; and in Sections 4 and 5, Township 21 North, Range 10 West, the proposed road name being Double D Ranch Road, in the Mohave County General Area, (six miles north of the Fort Rock Road interchange on I-40), Mohave County, Arizona, as recommended by the Planning & Zoning Commission. Clinton Pierce, Kingman resident, stated this issue was about ones personal property rights and the right to control his property as he or she sees fit. He quoted the law regarding trespassing and stated that the police had refused to enforce the law because the road has a name on it. Mr. Pierce advised that a legal, no trespassing notice had been published in the Daily Miner. He stated that no trespassing signs that he had posted had been torn down. He advised that the State of Arizona had now posted no trespassing signs. David Riem, Moreno Valley, California, stated that the area has primarily two roads that make access to the area possible, Diamond M Ranch Road and Duffy Road, and advised Double D Ranch Road is a connector road that runs from Duffy Road to Diamond M Ranch Road. He stated that Mr. Pierce has ruined the usability of Diamond M Ranch Road due to his constant unauthorized grading, therefore, the only feasible route of access when road conditions are wet is Double D Ranch Road. He stated that it was imperative that Double D Ranch Road remain open for all people in the area to provide ingress and egress, as it is the only passable route in wet conditions. Karen Kaufman, Diamond M Ranch Road resident, stated that, in her opinion, Mr. Pierces complaint was valid, however, it had been addressed, and policies and procedures for naming a road had been changed, and now requires a direct mailing to property owners in lieu of just posting signs. Ms. Kaufman advised that easements were granted by all original buyers in the area for ingress and egress on all existing roads but, unfortunately, were not recorded by the developer, however, in her opinion, they were still legal and enforceable. Ms. Kaufman felt rescinding the name would not remedy the trespass situation or accomplish anything for the good of the community. In response to Supervisor Johnson, Director Ballard advised that the Planning and Zoning Commission had recommended denial because the County names roads and issues street numbers to facilitate the Countys enhanced 911 system. She advised that the property owners in the east half of Section 5 rely on that road for a street address and the road also provides a secondary access to the area. Director Ballard advised that the legal standing of the road is noted, but that issue is really between the property owners and the State Land Department. In response to Supervisor Johnson, Attorney Ekstrom advised that it would be best for the County to have legal access and have officially accepted public roads be the only ones the County names, however, for a variety of reasons the County does otherwise. He stated that in naming a road it does not change the status of the road, whether it is public or private, state-owned, etc., but provides directional information to people. Director Ballard stated that most of the roads in Mohave County do not have clear legal standing, and as she is the person in charge of maintaining the addressing system so that the emergency responders can use it, she would have a great deal of concern if the County changed the policy, as there would be a serious impact to the emergency responding system. In response to Supervisor Sockwell, Director Ballard advised that if the name was removed from the road, the road would not go away, therefore, whether or not the road is named by the County, it has no legal impact on its legal standing as a right of passage for anyone to use. Motion was made by Chariman Byers, seconded by Supervisor Johnson, and unanimously carried to adopt Resolution No. 2001-168 Denying The Rescission of BOS Resolution No. 98-72, as recommended by the Planning & Zoning Commission. ITEM 78: Orlo Hart, Valle Vista resident, advised that, in his opinion, there was a problem with the ordinance regarding commercial vehicles parking on residential streets. He stated that he had a petition with 55 signatures requesting the ordinance be changed. Mr. Hart continued by stating that the Valle Vista property owners would like to see commercial vehicles kept out of Valle Vista, and would like to post signs, No Commercial Vehicles, at the three entrances. Motion was made by Chairman Byers, seconded by Supervisor Johnson, and unanimously carried to refer the item to the County Attorney for clarification and possible revisions to Ordinance No. 99-06 regarding commercial vehicles parking on residential streets. ITEM 79A: Chairman Byers advised that Attorney Ekstrom had made a few changes to the Policy on Sale or Acquisition of Land by Mohave County. David Hollingworth, Hollingsworth Properties, stated that, in his opinion, commercial brokers would not show properties without brokerage fees. Chairman Byers read the amendment to the Policy: Under appropriate circumstances the County may agree to pay a commission to a licensed real estate professional who facilitates a sale on behalf of the County. Motion was made by Chairman Byers, seconded by Supervisor Sockwell, and unanimously carried to approve the amendment to the Policy on Sale or Acquisition of Land by Mohave County. ITEM 79B: Chairman Byers advised that there were three people with presentations regarding the sale of County property located on Burbank, and immediately adjacent to the County Library, in Kingman. Chuck Chlarson, Desert Golf Development, Kingman, stated that he would like to acquire the 34 acre property to develop a Kingman Family Recreation Center, to include a driving range, par 3 golf course, pro shop, video arcade, and other recreation. Betty Rowe, Kingman Academy of Learning, stated that the Academy would like to purchase or have a long term lease of the property for a High School that would employ approximately 90 people, have a 3.5 million dollar budget, and would be something the community would be proud of. In response to Supervisor Johnson, Ms. Rowe stated that the Academy would like a 99 year lease, if not, a minimum of 25 years. In response to Chairman Byers, Ms. Rowe advised that the Academy would need 10 acres, in the northern portion, for the High School. Mr. Hollingsworth concurred with Ms. Rowe, as Hollingworth Properties would like the southern most portion, 16-18 acres. He stated that, in his opinion, the highest and best use, because of the freeway visibility and access off of the Stockton Hill interchange, is for major retail use. In response to Chairman Byers, Attorney Ekstrom stated that the Board would need to decide whether or not they want to sell the property. He explained there is a process for appraisals and a public auction so there would be competitive bidding. He explained that the lowest possible bid for the property would be 90% of the appraised value. Supervisor Johnson stated, in his opinion, the parties should each submit a proposal. He stated the Board should decide if it is beneficial to sell now, or hold on to the property. He stated the future needs of the Library District should also be considered. Manager Walker stated that the County needs to look at this as a system and decide what is in the best interest of the County, what other uses the County may have for the property for County purposes, and see what the proposals are from the citizens, which would enable us to see what can be done to best optimize the use of the property. Chairman Byers suggested that the interested parties submit proposals, and then see what it would cost for the appraisals. Mr. Hollingsworth stated, in his opinion, a contract is the only kind of proposal. In response to Director Campbell, Chairman Byers stated that the Board would like the Library District to present a proposal. Motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to refer the item to the County Manager to bring back a report whether to lease, sell, or hold the County property located on Burbank, and immediately adjacent to the County Library, in Kingman. ITEM 80: Supervisor Sockwell stated that he had received several inquiries from Lake Havasu City people regarding the status of SARA Park. Supervisor Johnson advised that no one from Lake Havasu City had contacted him regarding SARA Park. Steve Greeley, Lake Havasu City Councilman, advised that he had spoken with Supervisor Sockwell at a seminar and questioned him regarding SARA Park, as his recollection was that Supervisor Johnson was supposed to meet with the City. He continued with a brief history regarding SARA Park, explaining there had been no improvements made on the parcel for quite some time. He advised that the Lake Havasu City Council had voted to pursue a new lease with BLM for SARA Park, and the previous Mohave County Board of Supervisors had voted, by majority, to relinquish the lease, however, legally, the transfer of County assets could not go to BLM. He advised that Lake Havasu City had allocated $400,000 to SARA Park this year, and $350,000 was budgeted for next year. He advised with the Citys growth there was a need for recreation facilities, and they had budgeted to build a new park on the North side of town, as well. He stated that the park system is a top priority in Lake Havasu City. Bruce McCay, Lake Havasu City Councilman, stated that the City feels this park is absolutely essential to the development of their programs. He stated that, in his opinion, SARA Park is in desperate need of development funds, and advised that most of the development had been done by private citizens over the years. Mr. McCay advised that if Mohave County had funds forthcoming, the City would be very happy to stand back. He advised that the City could not put major capital funds into the park when the ownership and funding is uncertain. Supervisor Sockwell advised that the Mayor of Lake Havasu City had sent him a copy of the meeting tape where the Council had discussed the park and he knew there was a lot of interest in the City taking over the park and running it. Chairman Byers suggested that the County Manager and Supervisor Sockwell look into the SARA Park issue. Supervisor Johnson advised that the Board had voted to have him negotiate with Lake Havasu City, however, no one had approached him. He stated that he had asked Councilwoman Meahl if there had been any movement with Lake Havasu City, and she stated it was brought up at one of their work sessions and no interest was shown in doing anything with the County. He advised that when Little League started this year, he was contacted by the parents of the Little Leaguers and told that Lake Havasu Parks and Rec had refused to help them. Supervisor Johnson stated that Interim Manager Skalicky, Parks Manager Brady, and he had worked to get tractors to help the Little League out on weekends, however, they were able to remedy the situation without the Countys help. He stated he had not received any calls from the City, and he had seen the Mayor and been in the City offices, and no one had approached him regarding this issue. He advised that this was in his district and suggested that it remain with him as the negotiator. Councilman Greeley stated that Lake Havasu City has the solution, with a master plan in place, and would look forward to any type of input the Supervisors and the County could give them on SARA Park. Chairman Byers stated that he was hesitant to change the previous decision, however, he would like to get the SARA Park issue resolved. Supervisor Sockwell stated that he would like authorization to talk more in-depth with the BLM, and the people who had contacted him regarding this situation. He advised that if Manager Walker would like to take part with him, that would be fine, but as a County Manager, not a politician. Manager Walker advised that he might be able to help in some type of facilitated discussion. Supervisor Sockwell stated that they were not side-tracking Supervisor Johnson and he was welcome to participate. Manager Walker asked for clarification regarding whether or not responsibility had been transferred from Supervisor Johnson. In response to Chairman Byers, Supervisor Sockwell stated that since he had already talked to several people, he would like to be involved. Chairman Byers advised that Supervisor Johnson could still negotiate, but this was going to be Manager Walkers project to look into. Manager Walker advised that perhaps he could sit down with Supervisor Sockwell and collect the information and names, but, he felt that since this is in Supervisor Johnsons district, Supervisor Johnson needed to be involved. Manager Walker stated that he could become a mediator and perhaps conduct some structured meetings to help resolve this issue, and was more than willing to help, however, he would prefer collaborating with Supervisor Sockwell regarding information he has received and proceed from there. Supervisor Johnson reiterated that this was a political issue and would become a bigger one based on the fact that Supervisor Sockwell was contacted instead of himself. He advised that, in his opinion, the bigger problem being faced was that the County Parks Department, as a whole, has not moved ahead, as shown by the deficits for SARA Park and Hualapai Park, and it was something the County Manager needed to include in goal settings for the County. Councilman McCay stated that, in his opinion, there was not going to be any way that everyone would come to a common solution, but he did believe it to be important that the County let the City know when they might be able to put some funds into SARA Park. Motion was made by Chairman Byers, and seconded by Supervisor Sockwell, to allow Supervisor Sockwell and Manager Walker to look into the SARA Park issue and report back to the Board. The following roll call votes were recorded: Supervisor Sockwell Yes, Supervisor Johnson No, and Chairman Byers Yes. Motion carried by majority vote. ITEM 81: Supervisor Sockwell stated that, in his opinion, when one department does something for another and charges for services, it allows money to be moved around. Rod Marquardt, Chief Probation Officer, advised the Board that Funding Agreements with the State preclude indirect charges. Director Ma concurred, however, he stated that Federal Grants allow the charges. Manager Walker stated that the County needed to start tracking the cost of grant funded departments, and strongly endorsed charging for central services. Motion was made by Supervisor Sockwell, and seconded by Chairman Byers, to approve General Fund central services departments to charge for services provided to departments, or programs funded by special revenue and/or fees for services. Director Campbell stated that she was not opposed to employee raises, nor direct fund charges. She stated that the Library District already pays over $200,000 to the County for services performed by the various support departments, and the increase would be an additional $105,000. She stated that the Library provides books, materials, and information to the citizens of the County. She stated that if the Library District has to pay more for the indirect services, the District will have to ask the Board for an increase in the Library tax. Director Ma clarified that the $200,000 the Library District pays is for special districts reimbursement, and todays item is for central services, two separate types of service. Director Campbell stated that with more money going out, there will be less books and materials for the people. Motion carried unanimously. ITEM 82: Supervisor Sockwell stated that he talked with several groups that have funding available for sewer implementation i.e., GADA, WIFA, USDA, etc. He stated that they suggested it would be good to form a large sanitary district in the Mohave Valley area, and then have sub-districts, and in order to accomplish this goal, it would require writing legislation and getting it approved. Director Skalicky stated that it would take a lot of work to get the legislation, and the County should get started as soon as possible, and get other outside agencies to support the legislation, so the County has their ducks in a row when the bill is presented. Supervisor Sockwell advised that Mike Williams, lobbyist, and Greg Swartz, from WIFA, have indicated their willingness to help write legislation. Motion was made by Supervisor Sockwell, and seconded by Supervisor Johnson (for discussion) to approve promoting legislation that would allow Mohave County to form a large improvement district, in Mohave Valley, for the purpose of sanitary sewers. Supervisor Johnson requested staff bring back a recommendation as to the cost and liability involved in pushing legislation. Supervisor Sockwell concurred. Motion carried unanimously. ITEM 83: Supervisor Johnson stated that the power plant (Mohave Generating Station), on the Nevada side, has requested an opacity variance which would affect Districts 2 and 3. He stated that he brought it to the Board for consideration, as it is a health hazard. Don Hendren, Mohave Generating Station, stated that the Nevada Department of Environmental Commission testified, in a hearing last week, that there is not any ambient health hazards to the community. He stated that the Generating Station needs the 10% variance to increase their power. In response to Supervisor Johnson, Mr. Hendren stated that, based on data, there is no ambient health hazard, and that millions of dollars have been put into the generating station to eliminate the big black clouds. He stated the generating station has never been fined for exceeding 10%. Mr. Hendren advised that the Sierra Club and the Grand Canyon Trust suit was not about health hazards but particulates, and Mohave Generating Station had agreed to spend 350 million dollars to eliminate the 2% coming out of the stacks, as ordered by law, by January 1, 2006. In response to Supervisor Sockwell, Mr. Hendren stated that the generating station was requesting opacity variance for 22 hours for one year. In response to Supervisor Johnson, Mr. Hendren advised that the variance hearing, before the Environmental Commission, will be sometime in June. Motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to refer to the County Manager, staff, and County Attorney, to come back before June, whether or not to take a position on the Mohave Generating Station and their request for a variance. ITEM 84: Supervisor Johnson stated that the Attorney advised that the Superior Court lump sum budget stay in effect, however, he would like to refer to the County Manager, and staff, to look at a line item budget, possibly broken down by divisions. Chairman Byers stated that he disagreed, and would like to see how the Courts do for a year, as the Board just reached a settlement with the Court. Supervisor Johnson stated that he did not want to take money away from the Courts, he just wanted to see where the money is going. Manager Walker stated that it is the prerogative of the Court to determine where the money is spent, however, he would like a managerial accounting process that would tell the Board and the citizens where the money is being spent. Motion was made by Supervisor Sockwell, and seconded by Supervisor Johnson (for discussion) to allow the court to keep the lump sum budget, with a breakdown of the budget so line items can be reviewed or compared, if necessary. Supervisor Johnson questioned if the line items would be submitted to the Board with the Courts budget. Rick Lewis, Court Administrator, advised the Board that Superior Court does keep line item accountability. In response to Supervisor Sockwell, Administrator Lewis stated the line items could be made available to the Board, and County Manager, at any time. Supervisor Johnson stated that he would like a breakdown of specific Court costs by division, in order to compare. Administrator Lewis stated that from a management standpoint, the Superior Court is operated as one entity, however, the figures can be provided by division in terms of personnel and benefit costs. Motion carried unanimously. In response to Director Ma, Chairman Byers clarified that the Court does not have to provide information pertaining to each division of the Superior Courts budget, but the information will be available at a future date, if necessary. Motion was made by Supervisor Johnson to reconsider the previous motion as he understood the line items were to be submitted with the budget. Motion died for lack of a second. ITEM 85: Supervisor Johnson stated that he placed the item on the agenda regarding keeping the Justice Court/lower court budget separate from the Superior Court budget, and to give direction to the County Manager. Paul Thomas, Lower Court Administrator, stated that the Courts are under Administrative Order from the Supreme Court to submit a coordinated budget to the Board every year. He advised that the Justice Court budget is submitted to the Superior Court to include with their budget to the Board, however, the Justice Court budget is clearly identified and distinct. Director Ma clarified that the Justice Court has submitted a consolidated budget for all justice courts; they did not request a lump sum budget, nor did they request to be combined with the Superior Court budget. In response to Supervisor Johnson, Director Ma stated that the expenditures are by line item, and not specific to precincts of the Justice Court. In response to Supervisor Johnson, Administrator Thomas advised that there is an internal breakdown of each of the courts and is similar to Public Works maintaining internal control. Supervisor Johnson stated that he would like to be able to compare operational cost of the courts in Lake Havasu City, Bullhead City, and Kingman. Discussion ensued regarding the lease agreement with Lake Havasu City for the court facility. Supervisor Johnson stated that no action was required, and it would be up to the County Manager to decide how he wants the budget broken down. ITEM 86: Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to authorize the payment of March and April invoices, billing statements, and claims for Superior Court mandated services of Juror Compensation, Legal Services, and Court Costs/Investigations in the amount of $53,133.36. ITEM 87: The meeting continued with the Board sitting as the Board of Directors of the Golden Valley County Improvement District No. 1: Motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to adopt GVID Resolution No. 2001-03 Ordering the Improvement and Inviting sealed bids as described in the Resolution of Intention and Notice of Proposed Improvements No. 2001-02, for the Project known as Phase IV Water Line Project within the Golden Valley Improvement District No. 1, of Mohave County, Arizona; and approve the Chairman and Clerk to sign the Resolution as noted on behalf of the District. ITEM 88: Chairman Byers opened the Public Hearing regarding a Letter of Petition to accept certain access and interior streets within GreenWood Village subdivision into the Mohave County Road System for maintenance as unpaved streets to the degree of improvement at which they are accepted. Director Skalicky requested that the Public Hearing be continued. There being no public or written comment, Chairman Byers declared the Public Hearing closed Motion was made by Supervisor Johnson, seconded by Supervisor Sockwell, and unanimously carried to continue the Public Hearing to the May 21, 2001, meeting. ITEM 89: Attorney Ekstrom advised the Board that this item was an extension of the agreement with Mohave Mental Health Clinic. Attorney Herbert stated that there was a $10 increase in the psychiatric evaluation fee. Motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to approve the Agreement with Mohave Mental Health Clinic, for provision of Title 36 mental health screening and evaluation services. ITEM 90: Motion was made by Supervisor Sockwell, seconded by Supervisor Johnson, and unanimously carried to approve the JCRF Grant from the Arizona Supreme Court, Administrative Office of the Courts, in the amount of $4,996, and the related budget, for Operation Prom and the Dolan Springs Summer Challenge Program. ITEM 91: The meeting continued with the Board sitting as the Board of Directors of the Mohave County Flood Control District: Motion was made by Chairman Byers, seconded by Supervisor Sockwell, and unanimously carried to set May 21, 2001, for a public hearing to consider a request from John Portz, International Wholesale Supply, Inc., 3006 No. London Bridge Road, Lake Havasu City, for a variance in elevation from the Mohave County Flood Control Ordinance-2000. ITEM 92: The meeting continued with the item regarding the approval of allowing General Fund central services departments to charge for services they provide to departments or programs funded by special revenue and/or fees for services and as will be determined by the Annual Cost Allocation Plan prepared by the Finance Department, provide salary adjustments for general funded positions as follows: 1) Provide a performance level adjustment (approx. 3%) to all general funded, fully funded and split funded, and who have not received or will be receiving a performance level adjustment (approx. 3%) from the previous approval of use of non-general funds as approved on April 2, 2001, and clarified on April 16, 2001, employees who successfully complete their annual or end-of-probation review during the period of July 1, 2000 through June 30, 2001, with the adjustment to be retroactive to the appropriate pay period for each such employees review as specified in the Merit Rules, provided that all such requested performance level adjustments must be submitted by the employees Department Head to the Human Resources Department. 2) The performance level adjustment (approx. 3%) to be applied to those employees in all general funded, fully funded and split funded, and who have not received or will be receiving a performance level adjustment (approx. 3%) from the previous approval of use of non-general funds as approved on April 2, 2001, and clarified on April 16, 2001, who are actively employed at the time that the Department Head submits the pay level adjustment in a written request document. Supervisor Sockwell stated that this item related to Item 81, and he would like to see the funds received by central services be used for raises for the general fund employees. Supervisor Byers stated that he was in agreement and would like to see this done as soon as possible. Manager Walker advised that, although he had not yet been able to take a long-range look at the budgeting process and revenues, it was clear to him that the County was in dire financial straits unless some changes were made in the long term for our revenues and expenses. Manager Walker recommended that the raises, along with all other kinds of expenses, be put into a complete financial analysis in order to see where the County stands and what was in the best long term interest of the County. He advised that he was not opposed to the raises if that was the very best use of the money. He requested that he be able to work with Director Ma and other staff members in order to take a long range perspective on where the County was heading in the general fund. In response to Manager Walker, Director Ma advised that the carryover for the general fund, as well as the contingency fund, continues to decline and advised that there was a necessity for evaluation of expenses and revenues for the general fund in order to ensure long-term financial stability for the County. Manager Walker advised that his fundamental theme for the County was excellence in government, meaning that a short and long term quality and performance improvement plan needed to be developed. He stated that his vision is to make this the best managed county in Arizona, and the most cost-effective supplier of legally mandated and necessary services. Manager Walker proposed that he have the opportunity to conduct a complete, in-depth, all-around financial systems analysis. He requested that the item be postponed in order to allow the staff to take a long-term perspective on what areas money should be spent on and come back with a recommendation. In response to Supervisor Johnson, Director Ma stated that the County was close to a 3.5 to 4 million dollar deficit. In response to Supervisor Sockwell, Director Ma advised that the 6-1/2% cut across the board would not balance the budget, as it was made on the existing expenditure budget compared to the next years estimate of revenue and carryover, and at that time, he did not have all the necessary information from the State. Motion was made by Supervisor Sockwell, and seconded by Chairman Byers, to continue this item to the May 21, 2001, meeting. The following Roll Call votes were recorded: Supervisor SockwellYes, Supervisor JohnsonNo, Chairman ByersYes. Motion carried by majority vote. Motion was made by Supervisor Johnson, seconded by Chairman Byers, and unanimously carried to adjourn at 12:02 PM this 7th day of May 2001. 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